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Gaurav Taneja Great dreams... never even get out of the box. It takes an uncommon amount of guts to put your dreams on the line, to hold them up and say, "How good or how bad am I?" That's where courage comes in.

• What is SharePoint?
Portal Collaboration Software.

• What is the difference between SharePoint Portal Server and Windows SharePoint Services?
SharePoint Portal Server is the global portal offering features like global navigation and searching. Windows SharePoint Services is more content management based with document libraries and lists. You apply information to certain areas within your portal from Windows SharePoint Services or directly to portal areas.

• What is a web part zone?
Web part zones are what your web parts reside in and help categorize your web parts when designing a page.

• How is security managed in SharePoint?
Security can be handled at the machine, domain, or sharepoint level.

• How are web parts developed?
Web parts are developed in Visual Studio .Net. VS.Net offers many web part and page templates and can also be downloaded from the Microsoft site.

• What is a SharePoint farm?
Multiple machines running services for SharePoint. Otherwise known as Topology.

• What is a site definition?
It’s a methods for providing prepackaged site and list content.

• What is a template?
A template is a pre-defined set of functions or settings that can be used over time. There are many templates within SharePoint, Site Templates, Document Templates, Document Library and List Templates.

• How do you install web parts?
Web Parts should be distributed as a .CAB (cabinet) file using the MSI Installer.

• What is the difference between a site and a web?
The pages in a Web site generally cover one or more topics and are interconnected through hyperlinks. Most Web sites have a home page as their starting point. While a Web is simply a blank site with SharePoint functionality built in; meaning you have to create the site from the ground up.

• What are the differences between web part page gallery, site gallery, virtual server gallery and online gallery?
Web Part Page Gallery is the default gallery that comes installed with SharePoint. Site Gallery is specific to one site. Virtual Server gallery is specific to that virtual server and online gallery are downloadable web parts from Microsoft.

• What is the GAC?
Global Assembly Cache folder on the server hosting SharePoint. You place your assemblies there for web parts and services.

• What is a DWP?
The file extension of a web part.

• What is CAML?

Stands for Collaborative Application Markup Language and is an XML-based language that is used in Microsoft Windows SharePoint Services to define sites and lists, including, for example, fields, views, or forms, but CAML is also used to define tables in the Windows SharePoint Services database during site provisioning.


• What is a document library?
A document library is where you upload your core documents. They consist of a row and column view with links to the documents. When the document is updated so is the link on your site. You can also track metadata on your documents. Metadata would consist of document properties.

• What is a meeting workspace?
A meeting workspace is a place to store information, attendees, and tasks related to a specific meeting.

• What is a document workspace?
Document workspaces consist of information surrounding a single or multiple documents.

• What is a web part?
Web parts consist of xml queries to full SharePoint lists or document libraries. You can also develop your own web parts and web part pages.


• What is the difference between a document library and a form library?
Document libraries consist of your core documents. An example would be a word document, excel, powerpoint, visio, pdf, etc… Form libraries consist of XML forms.

• What are themes?
Themes provide a quick a easy way to change the appearance of your SharePoint site

• What is presence?
Allows users to see if other users are online and can send them instant messages.

• Can web parts be connected? if so, how?
Web Parts can be connected by Modifying the Shared Part and providing the connection with the correct fields to share.

• What is a personal view and what is a shared view?
Personal views are specific to a user while Shared View is common across all users.

• What is an STP file?
The file extension that applies to site templates.

• What is an FWP file?
The file extension that applies to SharePoint sites that have been backed up.

• How does SharePoint support MS Outlook integration?
Via Web Parts available at the Microsoft Web Component Directory. Oh yeah and Active X Controls.

• How can you extend lists in SharePoint?
If you mean extend by adding columns of data and have specific data types for each column the answer is yes. You can also use Data Views in FrontPage 2003 to pull in XML data from other sites, lists or document libraries to make the information more presentable for users.

• Explain the document versioning in SharePoint document libraries
When versioning is enabled everytime the document is edited from the SharePoint site it creates a new version. You can restore or delete old versions of documents. Version numbers are incremented by the system itself.

• Where are web part resources contained?
The SharePoint file system, SQL, and the GAC folder. They are also referenced in the web.config folder.

• What are the different installation methods for deploying web parts? and what are the pros/cons?
The best way is via a CAB file using the MSI Installer.

• What is a ghosted/unghosted page?
Page that is created from a template oppsed to being created from scratch.

• How is site data stored?
Site data is stored in your content database that either resides in SQL Server 2000 or MSDE.


 • Where is metadata for a web stored?
In the content databases stored in SQL.

• What is an audience and describe the use?
Audiences are a pre-defined set of users that you can apply information to. You can apply information to their personal sites as well for dailey information or job tasks.

• What are the trust levels and what is the default trust associated with SharePoint?
SSL and the basic IIS security. SharePoint comes with Integrated Windows Authentication turned on.

• What are the two logging mechanisms for usage statistics?
By default creates log files in the \%windir%\system32\LogFiles\STS directory on the front-end Web server, although an alternate location can be specified. The STS directory contains a folder for each virtual server on the Web server, each named with a GUID that identifies the respective virtual server. Each virtual server folder contains subfolders for each day, which in turn contain the daily usage log for each virtual server. In addition to containing information per virtual server, the Windows SharePoint Services logs are also useful because they associate users with page hits and with time stamps. what functionality does owssup.dll provide for client side activities?

• What is STSAdm and what can it be used for?
STSADMIN is a tool that can do many things from a command prompt like manage users, create new sites and add files to the file system.

• Can WSS search subsites?
Not without the new CorasWorks Search Web Part.

• Can you register alerts for users?
Not unless you are logged in as that user.

• Are PDFs searchable?
Out of the box only the metadata collected in the upload form is search able. Unless you download and install the Adobe iFilter.

• Describe a large deployment
Many front-end webserver with a SQL cluster with the possibility of multiple international locations.

• How can you synchronize custom Active Directory attributes to SharePoint?
Via the Profile Importer.

• If it is anticipated that our organization would need to store 1 terrabyte of documents, what is the recommended configuration and storage requirement?
Multiple front-end web servers with content databases across the server farm. The amount of web-servers can depend on how many users you have and what the typical size of a document is.

• Explain how you would deploy SharePoint on an extranet
Usually servers that are accessible from external sources are housed in DMZ’s. Depending on the requirements and the workflow for publishing content you could go with Multiple Servers hosting the same information. One server would reside inside with the SQL Cluster while the external server resides in the DMZ simply calling data. Security would be handled by the same or different active directory domain clusters as well increasing security.

• What is the BKM for maximum number of virtual servers configured for SharePoint on a single box?
I believe its 15.

• what are the migration strategies for moving sites around?
You could use the SharePoint Portal Server backup and restore tool as well as the STSADMIN and GUI STSAMIN tools. We have migrated databased from the SQL Level and have simply reconnected the front end.

Posted on Wednesday, August 23, 2006 6:38 AM SharePointServices | Back to top

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Comments on this post: Sharepoint Question & Answer

# re: Sharepoint Question & Answer
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This information is really very useful to me. Please give me more details about
Sharepoint because its very useful to us who r learning about sharpoint.

Thanks and regards
Hajee Nizam mohamed
Left by Hajee Mohamed on Jan 28, 2008 5:03 AM

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hi this information was very helpful but i gguess this was at the beginner level.can i know some information at the developer level.what type of questions can be asked ..etc..
Left by Chandan parmar on Apr 09, 2008 4:21 PM

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See some more questions on SharePoint here:

The questions will help for interviews and for Certification.

Left by Manish on Nov 06, 2008 6:48 PM

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This post is very usefull for begginers. You must continiue to add new questions and answers. Tanks.
Left by Oktay Sert on Dec 02, 2008 1:00 AM

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wondering if I can set-up a new folder and have non-team members access only that new folder and nothing else on the site...
Left by Molly on Aug 05, 2009 1:30 PM

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Error message: Limited Access is checked and grey out on all to uncheck and give correct permissions.
Left by Rose Scheer on Aug 11, 2009 1:47 PM

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Wondering how I can check in mulltiple documents at the same time after uploading multiple documents on Sharepoint?
Left by Mipa on Oct 21, 2009 3:44 PM

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How can a SharePoint form library be set up to allow users to submit forms, but not to see other people’s forms.
This case will apply to every form developed within the environment. The current form is a Timesheet form. Imagine a TimeSheet (weekly attendance) form based on InfoPath and SharePoint. All employees should be able to fill them out and submit them, and possible see the ones they’ve submitted, but only the form’s owners respective managers should be able to view other’s forms.
How can I configure the form and/or the form library to accommodate this? Some things I have tried:
• Creating a form Library View filtered where CreatedBy=[Me]. The problem here is that security cannot be set on views so users can still see all submitted forms if they choose a different view.
• Adjusting security on the library. It is not possible (AFAIK) to give a user ‘submit’ rights without also giving them ‘view’ rights.
• Creating a custom workflow. This might work but we would prefer an out-of-box solution or 3rd party feature to enable this scenario, without requiring code for each form.
Left by SharepointIce on Oct 23, 2009 7:58 AM

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When I send a link of a file through email by clicking on "send to -> email a link", the file which opens up from the link is "read only" and nobody can update the file, who recieved the link. I am not sure why this happens. I am using lotus notes as email client. Could you please let me know how I can make sure that others can update the file?
Left by Ashish Bhatia on Nov 10, 2009 9:49 AM

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Thank you so much for sharing this information with the community.
Left by rfarqleet on Apr 19, 2010 2:58 AM

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I have a section for announcements on sharepoint that has an expire date, however once the expiration comes the announcement remains. Is there a way for the expired announcements to delete themselves upon expire date? If not what is the purpose of the expire date? Many thanks this is a great site.
Left by Jim on Jun 30, 2010 7:52 AM

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Thanks a lot 4 this information.
Left by Sundaramoorthy on Jul 05, 2010 1:56 AM

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is it possible to make someone's personalized page to make it to the default page? Thanks.
Left by chan on Jul 13, 2010 12:56 PM

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I have 2 share point servers (wss3.0) which has following configuration.
1st server
Server Name:Server1
Database Name:Sharepoint-config
2nd server
server Name:server2
database Name:Sharepoint1-config

is it possibile to copy the first server configuration databse to second server?
Left by Jobi on Sep 06, 2010 9:08 PM

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Looking for help using a blog site I need to create sub-categories under Categories that are located in the Quick Launch area and also be able to add to sub-categories when needed, plus click the sub-category and it will open the post under that sub-category.

I hope that I am making sense.
Thank you so much,

Left by JAM on Sep 09, 2010 4:07 AM

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hi received for sharepoint questions and answers but i want 1.9 yrs experience sharepoint questions and answers.
Left by Vinoth on Sep 29, 2010 8:18 PM

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understanding Sharepoint: You need to view the farm-wide usage reports. Where should you go to find the reports?
Left by C on Oct 06, 2010 7:42 AM

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Can I create a site with a discussion group, where the contributors can only see their input/reply and not all others?
Left by Sue Olhoeft on Oct 20, 2010 2:43 AM

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Can you provide me more question on moss
Left by Zaheer Mangoli on Nov 18, 2010 5:58 PM

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I need to categorise my documents..
+ advice
+ data
+ phones

but cant do it. please help
Left by Laura on Dec 07, 2010 11:36 PM

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i intrested to learn sharepoint and devloped project in sharepoint
Left by ashish on Dec 22, 2010 3:49 AM

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A co-worker created a TTT in SharePoint. We've had 4 isolated cases where the owner of this Task Tracking Tool receives up to 100 Outlook e-mail messages related to entries that have been closed 3 or 4 months ago. We contacted the person whose name appeared on the 100 messages and this person claimed not to even have accessed / changed / manipulated the TTT.
Left by chañe on Mar 07, 2011 1:30 AM

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Hi guys, I work with SharePoint 2010 and I'm very new to the same. I've been assigned the task of customizing the search center results to reflect entries of one particular subsite in our intranet at the top at all times. Any suggestions on how to go about getting this done? I will be much obliged.
Left by Kris on Mar 30, 2011 6:48 PM

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What could possibly generate a "Failed to Initialize the encryption algorithm" error? Any advise will be greatly appreciated!
Left by fons on May 04, 2011 12:45 AM

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how to make the sharepoint site home page makes faster than subsites are working fast
Left by ram on Jun 07, 2011 12:50 AM

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Hello everyone,

Our company just purchased SharePoint 2010 Server and I have a qeuston regarding to a custom webpart or view I want to make.

When the list "customers" is selected and, for example I choose Customer A then i would like to information of a different lists. When I create a view i can only choose object which are included in the list. I have 3 lists Audit, Helpdesk and hardware info which i want to include in the view. How can I accomplish this? Many thanks in advance

Left by danny on Aug 29, 2011 10:26 PM

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this content is very helpful to the new sharepoint users like me.ur office pics r also superb i like those pics.keep it up bro
Left by shobhit singh on Sep 18, 2011 4:46 PM

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Find more SharePoint questions at
Left by Prakash on Jul 03, 2012 10:24 PM

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We are trying to get tupper management to use Blogs instead of sending "Newsletters" by email but one issue we have is that and admin would be in charge of posting to the blog for the manger, how can they post and have it come from the manager not them. The manager is unwilling to submit to the blog by email, all work on this must be done by the admin.
Left by -dsb on Sep 17, 2012 11:17 PM

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I crated a subsite and the system got hung up and then I received an error message. I went back and tried again and it stated that this subsite already created. When I look in the site contents I can see the subsite, but it is not display on the webpage???
Left by tm on Sep 21, 2012 4:41 AM

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Its not useful it seems that its having less information refer this link
Left by Darshil on Mar 10, 2013 11:24 PM

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I created a date and time column, and I want to add a text default value. Even though the formula ="text" is accepted, the default text is not displayed when creating a new item in the list. Is there any sollution to this? hanks in advance
Left by Cristi on Oct 08, 2013 12:06 AM

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